2018 Oregon TT Cup

We are excited to bring you the 2018 Oregon TT Cup Schedule.

Sunday, March 11, 2018, Jack Frost TT
Saturday, March 31, 2018, Table Rock Time Trials
Saturday, April 28, 2018, Revenge Of The Disc Time Trial Series
Sunday, May 6, 2018, OBRA Team Time Trial Championship
Sunday, June 3, 2018, OBRA Time Trial Championship
Sunday, July 22, 2018, OBRA Uphill Time Trial Championship
Sunday, July 29, 2018, Rally the Valley Omnium

With the first race only a month away, it’s time to start training on the Time Trial Bike! Please continue to check back for more information.

Portland Velodrome Committee Minutes 1/24/18

PVC Minutes 1/24/18

In attendance:
Jen Featheringill
Parry Sample
Andrea Fisk
Erin Glover
Jon Ragsdale
Hazel Gross
Jim Graves
James Newman
Jack Lindquist
Tom Orth – invited guest for the latter part of the meeting
—-
Committee Charter
• Charter not finalized yet (final draft to be finished in 1.5 weeks)
—-
Tshirts
• Tshirt design by Matt Reed to be presented at next meeting
• Kids Sizes
• Also discussed making stickers, water bottles, temp tattoos
• Joel Fletcher liked the water bottles
—-
Junior Programming
• Long term plan to have Saturday afternoon class omniums twice/month, may not viable until 2019
• Junior track cup competition for season
• Send flyers out to kids in the neighborhood
• Junior camp – get Devo people to report to/work with James
• Where do we send Wednesday night juniors when they graduate?
• Tuesday night junior competition
• Prizes for juniors who get their first lap around the track?
—-
Development
• JBV to donate kids track bikes
• Punch cards for class
• WTF training sessions on Saturday afternoon, maybe every other Saturday with Junior class
• Guided session for unattached riders?
• Trifold info flyers for outside of registration
—-
Goldsprints
• Battlekat not doing goldsprints this year. Sample suggested running it for the track
• Kaya to help organize
• Sponsors for raffle
• Schedule for beginning of April
—-
Madison Workshops
• Something to lead into the 6 day
• Adam interested in hosting something on Thursday, no details
—-
Moto Pacing for $$
• Good idea for revenue stream, but need to work out details
• Criteria for driving, including requirements for ATRA insurance
• For Cat 1,2,3 experienced riders only
—-
Security
• Price Wi-Fi

OBRA Site Temporarily Down

Hi folks- this is to let you know that our main website is currently inaccessible.  Unfortunately, our router went out and we are in the process of getting it replaced.  Thanks for your patience!

Annual Meeting Overview

Thank you to everyone who came out to our Annual Meeting, and to Chris King for hosting us. Below you will find an overview of what took place including new rules voted in, and new Board Members elected.

New Board Members:

Jake Von Duering

David Saltzberg

 

New Rules Voted In:

OBRA Code of Conduct

OBRA Code of Conduct

Policy on Transgender Athlete’s Participation

OBRA Policy on Transgender Athlete Participation

Officials Training 2018

Officials Training in Bend, OR

March 3rd 2018. 9am-3pm with Jordan Staples and Peter Werner

25 NW Minnesota Ave Suite 14 (upstairs from Thump! Coffee)
Please BYO-Brown Bag Work-Through-Lunch.
Questions can be directed to Peter Werner at peter@wernerattorney.com.

Job Announcement: Executive Director

OBRA Executive Director Position

Job Brief:

Oregon Bicycle Racing Association [OBRA] is looking for an experienced Executive Director to oversee all operations, functions, and activities. As OBRA’s ED, you will be the face of the organization, an influential manager with the ability to lead and motivate. Excellent communication skills are a must, and you will take a holistic approach to managing the organization’s operations. You will be responsible for working with the OBRA Board of Directors developing, then implementing, the strategic vision outlined by the Board.

The goal is to manage and lead the organization towards the realization of OBRA’s mission; OBRA advances the sport of bicycle racing by providing leadership, facilitating competition, and inspiring participation.

Executive Director Responsibilities:

  • Develop and implement strategies aimed to promote the organization’s mission and “voice.”
  • Work with Board of Directors to develop and implement strategic plans, goals, and objectives and provide regular reports to Board of Directors.
  • Build an effective team of leaders by providing guidance and coaching to OBRA’s staff. Supervise and support employees and provides regular performance reviews. Hire and terminate employees as needed. Reviews and executes contracts with independent contractors.
  • Analyze programmatic areas, creates consensus-driven goals and solutions and executes or assists in the execution of solutions to achieve goals.
  • Manage and maintain financial records and budget of the OBRA organization. These include authorizing payments, purchases, and payroll.
  • Ensure regulatory compliance including the filing of annual forms with Oregon Department of Justice, IRS, Oregon Employment Department, and Secretary of State.
  • Tracks state legislation and agency rule-making for any issues or proposals that could negatively impact the organization and provides testimony or information to legislators if needed.
  • Conducts risk assessments as necessary, and maintains adequate insurance including liability, auto, property, workers’ compensation, and Directors’ and Officers’ insurance.
  • Hires and or works with legal counsel for lawsuits or other issues that require legal assistance.
  • Organizes stakeholder meetings including board meetings, promoters’ meetings, officials’ training, and annual membership meetings.
  • Oversee multiple program areas of OBRA. These include membership, marketing, junior racing, women’s racing, racing, officials, scheduling and sanctioning, equipment, and competition.
  • Evaluate the effectiveness of programs and modifies programs to increase efficiency.
  • Work with the women’s racing coordinator and committee to increase diversity in racing. Develop and enacts policies that support the goals of diversity and inclusion and supports participation by racers from underserved communities.
  • Coordinate with promoters to create a logical and cohesive calendar.  Provides logistics support to promoters in dealing with private landowners and federal, state, and local officials. Assists promoters with product development.
  • Manage all permit processing for events, revises forms, releases, and ensures compliance with OBRA rules. Acts as custodian of organization records.
  • Identifies, assesses, and recommends potential programmatic rule changes as needed. Analyze and implement rules as applicable, including upgrade rules, racing rules, and administrative rules.
  • Communicate with internal stakeholders including staff, members, officials, promoters, and others as necessary. Ensure stakeholders work together as a team to increase the efficiency of OBRA and create ownership in the organization.
  • Helps manage websites and social media assets.
  • Engage with stakeholders external to the bicycle racing community (such as IMBA, The Street Trust, USA Cycling, and Destination Marketing Organizations) to leverage commonalities to strengthen bike racing and provide additional avenues for funding.
  • Represent OBRA to external audiences such as print and television media.
  • Oversee NABRA operations and work with promoters to manage risk.

Qualifications, Required & Requested Skills:

As OBRA ED, you will bring 5-years or more of management experience in public or private organizations that includes working with a governing body, developing program rules and policies, long- and short-term planning and goals, program evaluation, and budget preparation. This position requires a high degree of complexity and analytical ability combined with a comprehensive knowledge of the functions, processes, theories, and principles of management; and the methods used to gather, analyze, and evaluate information.

Desired Attributes:

Preference will be given to candidates who demonstrate the following desired attributes listed below:

  • Experience in organization management (public or private).
  • Professional experience leading programs or projects.
  • Experience leading collaborations of private and public organizations to achieve strategic goals.
  • Experience managing projects or programs.
  • Experience performing the following:
  • Development of goals and objectives for projects or programs.
  • Development or recommendation of rules and policies.
  • Evaluating projects or programs effectiveness, efficiency, relevance, and compliance.
  • Preparing or managing a budget.
  • Cycling enthusiast and evangelist.
  • Leader, motivator who understands the importance of collective action. Team Builder or Team Player, as needed.
  • Communicator and strong public speaker.

The successful candidate will have demonstrated skills that include:

  • The ability to work efficiently with a board of directors.
  • Leadership with a track record of highly ethical and professional behavior.
  • Proven ability to be collaborative, fair, and unbiased in carrying out professional responsibilities.
  • Forward-looking organizational leadership, supervising and motivating employees for peak performance and excellence in customer service.
  • Expert experience communicating effectively, orally and in writing.
  • Knowledge of business and management principles involved in strategic planning, resource allocation, and leadership techniques; of accounting, budgeting, and financial principles; and the principles and practices of administration and management.
  • Knowledge of Quickbooks, Microsoft Office, Google Apps, WordPress, Tableau, and Ruby-on-Rails desired.
  • Strong experience interpreting and following the requirements of rules, statutes, legal opinions, and regulations.
  • Skill in planning and directing services provided by a non-profit organization including:
    • development of program rules and policies,
    • development of long- and short-range goals and plans,
    • program evaluation, and
    • budget preparation.

Primary Location

Oregon

Organization

Oregon Bicycle Racing Association

Schedule

Part-time

20-25 hours per week

Travel

Yes, 25 % of the Time

Compensation

Compensation starting at $2,000-$3,000 per month depending on experience.

To apply:

Send resume and cover letter not exceeding two pages, detailing how your qualifications meet our requirements, how you have inspired and motivated others, and your vision to grow OBRA membership. E-mail materials to kenji@obra.org or mail to OBRA, PO Box 5773, Salem, OR 97304.

Due date:

Ongoing until position is filled. Initial review of applications will occur on January 5th, 2018. Applications not received by January 2, 2018 at 5 PM may not be considered in the initial review.

Non-discrimination:

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

7/29/17 BOD Meeting Minutes

OBRA Board of Directors Meeting
7/29/17
Present: Kenji, Glen, Candi, Steven, John, Meg, Norrene
Speakers: Jen, Joel, Steph[?] -WMNs rep, Mike
July 29, 2017

OBRA BOD meeting

Women’s community –

  • Pick up the duties of let’s race bikes
  • Shown 5-year plan and recruiter for OBRA
  • Focus on how obra engage with female racers and how to do it
    • Website – design a page for WMNs resources; resources just for women coming in the sport
    • Created a card for free one-day membership
    • Cards put in bags for cycle Oregon – joy ride
    • Partner with stayer?
    • Partner with Sunday parkways?
  • Weakness
    • Need to find WMN outside of Portland and outside of Road
  • Solutions
    • Solution – email address, womencycling.org – get people to go one place – Create central paces for WMN to come.
    • Create a min board to pass on info to new members
    • Keeping in line with OBRA board
    • More ideas for outreach – cycle Oregon; bridge pedal???
    • Get someone on JCS planning.
    • Steven from OBRA BOD is now part of the WMN committee.

Joel – Marketing

  • Travel Grant – Joel working on; Mt. bike trend;
  • Increase Mt. Bike participation and partner with WSBA & Gina
  • Biketown, partner better and focus on getting people to convert over to racing.
  • Working with Travel Oregon and convert non-cycles in to racers
  • Junior – Junior cross committee – get it more dialed in and better for the juniors.
    • Cross camp
    • Junior camp
    • NICA? Haven’t heard anything from them.
    • Start a cycling club in
    • Gina, partnering with WSBA and getting state competition and riders going back and forth.
    • Social media content – people are linking it. Opening emails have increased up to 30%. Maybe start updating content opening template for email blast. AV testing to see what gets better testing. Successful as a reminder of what is going on.
    • Short track numbers are up + track is up + Tuesday is up. 6-hours of hood was up.
    • Changing up PIR for 2018 – Road, goes from April to July, then gear up to Cross in Aug.
    • Travel Oregon, stage race on the timber trail.
    • Work with WSBA and JBS, get their cross promotion and get the juniors going back and forth over the state line.
  • Jen – Membership
    • Membership is up, especially in cat 5 men.
  • Candi – Officials
    • Down on the road and cross
    • Stop discount for teams that don’t do anything – requirement?
    • Look outside our community to college kids, other people who want a little extra income. Judges are leaving the quickest. Look in to other sports for where they get officials. Connection into PSU or OSU, can we develop some-kind-of-incentive to bring in kids to come out. College credit for sports?????
    • Create a 5-year goal for bring in officials.
    • Fall official training for cyclocross – Dates of training are as follows:
      • 9/6: Blind date
      • 9/7: Brew Haus Cross
      • 9/9: Het Meer
  • Watson Creative / Anthem
    • Watson Creative is too expensive to activate this year; Kenji to touch base with Colby to keep door open for future opportunity
    • Anthem house needs to be approached by Steven, to see if they can deliver the same content and brand position as Watson for less.
    • Norrene to send out proposal to Steven and BOD.
  • Doping – New testing, we can do it $5,000. Mike is doing more research; how much are we going to spend on it or where are we getting the money to do it. We need to decide what we are going to do. Run it under WSBA? This is not associated with cross, it’s just looking to do it. Tabled for now.
  • Cross license – all money come to OBRA; Get ride of cross license and do a full year membership license. Membership issues with data base brought up by Jen and Candi. It was agreed that for the 2017 season, we can’t activate dropping of cross only license for full OBRA membership license because information has already gone out. Proposed to keep as status quo for this year, then roll-out to full license in 2018 no cross license, give members a heads up at these year’s cross that changes will have in 2018.

Track: Jen

  • Doing well
  • Race number has been good. Wednesday riders have come to Friday.
  • AVC went well, hit marks and made a small profit.
  • Bylaws and board structure. As it stands right now people want to stay under OBRA, committee. Have a committee of people task to do things.
  • Bylaws, presented was sent back to the committee to be work on.
  • Need to write down all the responsibilities of what is to be done at the track.
  • Need one BOD member to sit on the committee for track
  • Track committee need to set a meeting over BOD basecamp on roles and responsibilities so BOD review.

Electronic CHIPs – didn’t work. Current idea and rent a reader for an event; Tabled for now didn’t work.

Safe sport:

  • Look at safe sport and see what rules apply to OBRA and what we can use.
  • Research other org to see what they are doing and how best works for OBRA.
  • Kenji will send out to USAC; NICA
  • John and Kenji are going to look further into this and see what we can adopt and bring it to the BOD so BOD can discuss this.

5 Year Plan – has been moved and adopted.

  • Kenji to make small typo corrections.
  • Hitting most of the goals mapped out for 2017, apart from website redesign, this is a better topic, see above, Watson section.
  • 5-year plan will be released to membership soon.

 

 

1/28/17 BOD Meeting Minutes

OBRA Board of Directors Meeting
1/28/17
Board Members Present: Kenji Sugahara, Glen Gann, Michelle Mercer, Steven Beardsley, Meg Mautner
Advisory Board Members Present:  Brad Ross
Absent: John Wilson, Candi Murray, Mike Murray
•        Tentative dates were set for quarterly meetings (4/29, 7/29, 11/25). We are also going to meet in February to design a strategic plan for OBRA (5 year plan).
•        Jen Featheringill presented membership information. She has issued approximately 500 memberships up to this point.
•        Joel Fletcher presented his marketing work for OBRA. Joel’s marketing plan will be updated this weekend.
•        The BOD reviewed the financials from 2016 along with membership numbers. We discussed trends, limiting capital expenses, people having less time to train, safety on the roads, etc.
                  Action item: insurance for the OBRA trucks. What happens in an accident? Whose insurance pays? Kenji will look into this
•        1st aid-Mike Murray has been the person in charge for first aid. We talked about who might be able to carry out this job when Mike no longer wants to.
                  Action item: Steven Beardsley and Brad Ross will talk to Mike and connect Mike with someone who might be interested.
•        A good chunk of the meeting was spent talking about board member roles and responsibilities along with the executive director roles and responsibilities. We need to meet face to face at least 1x per year; other meetings can be held via videoconference. Once we have our strategic plan in place, then we can determine what the roles will be. We also have to have the survey created, given, and results tallied so we have a sense of our direction and mission from the OBRA membership.
                  Action item: survey will be created by Kenji (is that correct?). The board will look over the survey before it gets distributed but we have to do this ASAP.
•        Transparency, open board meetings, accountability
 Lots of discussion and ideas on how to make things more transparent to the membership:
1.    Public board meetings (similar to a school board meeting where there is time for public comment at the end)
2.    Have Town Hall meetings in various parts of the state regularly with board members so we can hear what’s going on with the membership.
3.   Post agendas well ahead of time
4.    Post minutes afterwards
5.    Have a monthly dashboard for the board and OBRA employees
6.   Year end reviews
7.    Up our visibility-introduce ourselves to people at races
•        Discussion whether to have OBRA website to be professionally done –link up the Industry and Try OBRA website.
         Action item: Talk to Scott Willson about the code on the OBRA website. Michelle posted several good idea and Kenji will talk to Scott.
•        Line up admin rules with practice-how do we require teams to send people to officials training? Add requirement of teams to help put on a race. Discussion of what teams “get” by joining OBRA and how they can help contribute to the OBRA community.
         Action item: Change the rules so everything lines up with the expectation that all teams with 5 or more members are required to send someone to officials training with the expectation that they will help officiate. Kenji will make sure the writing is in agreement. Suggestion that there’s a place on the website that points out how people can help.
•        Change of rules to allow all members to vote rather than team rep
         Action item: Bylaws would need to be changed. Kenji will look into this.
•Discussion item: Team dues/membership dues/limiting 1 day licenses/having a year to year membership (ie., if you join in Oct., your membership doesn’t expire until the following October)

 

New and Experienced Promoters Meeting

Date:  Saturday, February 6, 2016
Time:  6- 8 PM
Location: Portland Bicycle Studio

Items to be discussed:

– Developing a procedure and/or committee for resolving date conflicts.
– Benefit of having one or two people manage the calendar being first point of contact for race permits and racer questions.
– Best practices for creating a sustainable financial race budget.
– Differences between races and events.
– Elite Junior Field for Cyclocross races.
– Changing the cross categories for women to either the same as the men’s or at minimum changing the 45+  to  50+
-Moving 60+ to another time slot and perhaps dropping unicycles.